Fix QuickBooks Save as PDF Not Working Issue Easily

QuickBooks provides an option to save files in PDF format. But, sometimes users come across the QuickBooks save as PDF not working because of the damaged PDF components. In other instances, this issue may arise due to improper printer settings or inadequate folder permissions. However, finding a timely resolution to the issue of QuickBooks not creating PDF files is essential. Herein, this post, we have provided you with all the root causes along with the top rectification methods to fix the Save as PDF not working issue in QuickBooks.

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Why Do Users Come Across the QuickBooks cannot create PDF File Issue?

There are certain times when users might receive the QuickBooks cannot create PDF file issue while printing or emailing the files. However, numerous other factors contribute to this error, which we have discussed below.

• Insufficient permission to use the system’s TEMP folder may cause the QuickBooks Save as PDF not working error.

• Another major reason behind this issue is the presence of a damaged or missing PDF reader.

• Accessing inappropriate printer settings is also one of the major causes of users' inability to save files in PDF format.

• Sometimes, the issue may arise because of the inappropriate printer settings.

Learn More: QuickBooks Desktop Keeps Crashing

Top Rectification Methods to Rectify QuickBooks Unable to Save as PDF Issue

Finding the right solution to deal with QuickBooks being unable to save as PDF issues at the correct time. Otherwise, it will be of no use. So, to help you with this issue, let’s walk through all the solutions below.

Solution 1: Employ QuickBooks Print & PDF Repair Tool From the Tool Hub

• Before proceeding, ascertain that you have the most current version of QB Tool Hub installed. If not, you must first get the latest one on your system.

• Proceeding ahead with the process by launching the Tool Hub by clicking on its respective icon.

• Soon after, you must opt for the Program Problems tab and then hit the QuickBooks PDF & Print Repair Tool. However, it may consume some time to run on your system.

• Once you make changes, try to save the PDF from the QB Desktop application again.

Solution 2: Relaunch Your PC & Then Update Your TEMP Folder Permissions

• To begin with, it is essential to relaunch your PC and then try updating the temp folder permissions.

• After that, launch the Run window, mention “%TEMP%” into the search console, and tap the OK tab.

• Following this, right-click on the blank space of the temp folder and opt for the Properties tab.

• Now, you head to the Security tab. Then, you must check that both the user names as end groups in the Security section have Full Control.

• Next, after you have given the permissions for setting to Full Control, try to save the PDF file once again in the QB application.

• Afterwards, launch Notepad, insert “Test” in the document, and select the File> Print option.

• Thereon, you must choose the XPS Document Writer and then hit the Print tab.

• From now on, insert a filename and then save it to the desktop, where you can easily find it.

• You must access the desktop and view the XPS document you wish to print from Notepad.

Furthermore, using the steps below, you must give enough rights to print from the XPS printer.

• The first and foremost step is to launch the Control Panel and click the Category View option.

• Afterwards, switch to the Programs and opt for the Turn Windows features on or off option.

• Now, verify that the Microsoft XPS Document Writer checkbox has been chosen from the services list.

• When all the necessary changes are made, hit the OK tab.

Solution 3: Refreshing Your Print Spooler Service Properties

• Initiate the process by launching the Start menu and then the Run window.

• After that, include “services.msc” in the search field of the Run screen and start searching for the Print Spooler Service.

• Thereon, you must right-click on the Print Spooler Service and opt for Properties.

• Soon after this, head to the Startup Type, choose the Automatic option,> Apply > OK.

• Furthermore, right-click on the Print Spooler Service and hit the Start option to run the service.

Check out this helpful guide to QuickBooks Error 1402 for a seamless transition and improved performance.

Taking Everything Into Account!!

By following the solutions discussed in this write-up, you can easily rectify the QuickBooks Save as PDF Not Working issue. Thus, you can save the File in PDF format without any discrepancies. Furthermore, if you still have issues saving the file in PDF format, talk directly with our QB professionals for better guidance.

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